October 16, 2018 Board of Supervisors
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Call to Order - Call to Order:
Pledge of Allegiance:
Call to Order
Call to Order:Pledge of Allegiance:
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Call to the Public - After the pledge of allegiance, the Chairman will call on members of the public to speak on any
item or area of concern not listed on the agenda. Items presented during the Call to the Public
portion of the Agenda cannot be acted on by the Board of Supervisors. Individual Supervisors
may ask questions of the public but are prohibited by the Open Meeting law from discussing or
considering the item among themselves until the item is officially placed on the Agenda.
Individuals are limited in their presentations.
Call to the Public
After the pledge of allegiance, the Chairman will call on members of the public to speak on anyitem or area of concern not listed on the agenda. Items presented during the Call to the Public
portion of the Agenda cannot be acted on by the Board of Supervisors. Individual Supervisors
may ask questions of the public but are prohibited by the Open Meeting law from discussing or
considering the item among themselves until the item is officially placed on the Agenda.
Individuals are limited in their presentations.
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Item 7 - Recognition of Supervisor Elizabeth C. Archuleta for the award presented to her
by the National Diversity Council. County Manager
Item 7
Recognition of Supervisor Elizabeth C. Archuleta for the award presented to herby the National Diversity Council. County Manager
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Consent Agenda - 8. Approve the minutes from the Board of Supervisors meeting conducted October
2, 2018.
9. Ratify and/or approve warrants, electronic fund transfers, and other payments as
listed on the agenda. An itemized list of the below-numbered claims is filed in the
official records of the Coconino County Board of Supervisors.
10. Approve the appointment of Flora Hatch to serve as Limited Appointment Deputy
Clerk of the Board to accept legal service on behalf of the County in the Clerk's
absence. Board of Supervisors
12. Approve Community Grant funding from District 3 in the amount of $1,500.00 to
Williams Elementary-Middle School to assist with the development and training
of staff in the second year of a schoolwide character education program. Board of
Supervisors
13. Approve Community Grant Funding from District 5 in the amount of $2,500 to
Glen Canyon Natural History Association to support educational outreach
programing. Board of Supervisors
14. Approve Intergovernmental Agreement between Coconino County Community
Services (CCCS) and Coconino Community College District (CCCSD) for the
facilitation of Basic Business Empowerment (BBE) courses for $22,500 through
December 31, 2019. Community Services
15. Approve the Integrated Family Court Fiscal Year 2019 Arizona Community
Foundation of Flagstaff Grant Award in the amount of $3,000 for the Integrated
Family Court's Rollercoasters Divorce Education Program for Children. Courts
16. Approve a budget amendment for the Fiscal Year 2019 Service Improvement
Request for Copier Replacement in an amount not to exceed $75,300.00. Finance
17. Approve Resolution 2018-48, accepting an Interpretive Education Grant in the
amount of $9,040 and approving a final project sponsor agreement for Rogers
Lake Interpretive Education Project. Parks and Recreation
18. Approve the purchase of three - 2019 Chevy Tahoe vehicles, under State Contract
Number ADSPO17-166122, from Midway Chevrolet in the amount of
$127,594.32. Public Works
20. Approve the purchase of two - 2019 Chevy Silverado 4-wheel drive Crew Cab
Pickups, under State Contract Number ADSPO17-166122, from Midway
Chevrolet in the amount of $69,328.40. Public Works
21. Approve the purchase of four - 2019 Chevy Crew Cab Special Service pickups,
under State Contract Number ADSPO17-166122, from Midway Chevrolet in the
amount of $138,589.24. Public Works
22. Approve the purchase of two 2019 Ford Transit Cargo Vans under State Contract
Number ADSPO17-166124 from San Tan Ford in the amount of $50,266.68.
Public Works
23. Approve the purchase of two - 2019 Chevy Crew Cab Pickups and one - 2019
Chevy Crew Cab Pickup under State Contract Number ADSPO17-166122, from
Midway Chevrolet in the amount of $94,416.95. Public Works
24. Approve the purchase of three 2019 Chevy Cab and Chassis with Plow Package
& 4-wheel drive and one 2019 Chevy Passenger Van under State Contract
Number ADSPO17-166120 from Courtesy Chevrolet in the amount of
$125,066.28. Public Works
25. Approve the purchase of three 2019 Chevrolet Traverse all wheel drive under
State Contract Number ADSPO17-166116 from O’Rielly Chevrolet in the amount
of $91,227.96. Public Works
26. Approve the first renewal of an Agreement with IMS Infrastructure Management
Services, to perform asphalt road data collection and GIS upload of data to Lucity
software, in an amount not to exceed $87,000.00. Public Works
27. Approve Intergovernmental Agreements (IGA's) to provide Election Services for
the Grand Canyon Unified School District, Sedona-Oak Creek Joint Unified
School District # 9, Coconino County Community College, City of Flagstaff and
Flagstaff Unified School District for the November 6, 2018 General Election.
Recorder
28. Approve a Budget Adjustment and transfer Ending Fund Balance from TLC Fee
for Service Fund 1432 to I&D Fee for Service Fund 1433 in the amount of
$21,142.00. Superintendent of Schools
29. Approve Resolution 2018 - 46, accepting an Arizona Department of Education
Grant for the 2019 Coconino County “Title III Consortium” in the amount of
$18,478.00, for service period of October 2018 – October 30, 2019 and,
corresponding budget adjustment. Superintendent of Schools
30. Approve the acceptance of a grant award, " Building Bridges Between PreK and
Kindergarten (B3)," an Arizona Community Foundation Grant in the amount of
$1,450.00, for a period of October 2018 through September 30, 2019, to the
Coconino County Education Service Agency; and a corresponding budget
adjustment. Superintendent of Schools
Consent Agenda
8. Approve the minutes from the Board of Supervisors meeting conducted October2, 2018.
9. Ratify and/or approve warrants, electronic fund transfers, and other payments as
listed on the agenda. An itemized list of the below-numbered claims is filed in the
official records of the Coconino County Board of Supervisors.
10. Approve the appointment of Flora Hatch to serve as Limited Appointment Deputy
Clerk of the Board to accept legal service on behalf of the County in the Clerk's
absence. Board of Supervisors
12. Approve Community Grant funding from District 3 in the amount of $1,500.00 to
Williams Elementary-Middle School to assist with the development and training
of staff in the second year of a schoolwide character education program. Board of
Supervisors
13. Approve Community Grant Funding from District 5 in the amount of $2,500 to
Glen Canyon Natural History Association to support educational outreach
programing. Board of Supervisors
14. Approve Intergovernmental Agreement between Coconino County Community
Services (CCCS) and Coconino Community College District (CCCSD) for the
facilitation of Basic Business Empowerment (BBE) courses for $22,500 through
December 31, 2019. Community Services
15. Approve the Integrated Family Court Fiscal Year 2019 Arizona Community
Foundation of Flagstaff Grant Award in the amount of $3,000 for the Integrated
Family Court's Rollercoasters Divorce Education Program for Children. Courts
16. Approve a budget amendment for the Fiscal Year 2019 Service Improvement
Request for Copier Replacement in an amount not to exceed $75,300.00. Finance
17. Approve Resolution 2018-48, accepting an Interpretive Education Grant in the
amount of $9,040 and approving a final project sponsor agreement for Rogers
Lake Interpretive Education Project. Parks and Recreation
18. Approve the purchase of three - 2019 Chevy Tahoe vehicles, under State Contract
Number ADSPO17-166122, from Midway Chevrolet in the amount of
$127,594.32. Public Works
20. Approve the purchase of two - 2019 Chevy Silverado 4-wheel drive Crew Cab
Pickups, under State Contract Number ADSPO17-166122, from Midway
Chevrolet in the amount of $69,328.40. Public Works
21. Approve the purchase of four - 2019 Chevy Crew Cab Special Service pickups,
under State Contract Number ADSPO17-166122, from Midway Chevrolet in the
amount of $138,589.24. Public Works
22. Approve the purchase of two 2019 Ford Transit Cargo Vans under State Contract
Number ADSPO17-166124 from San Tan Ford in the amount of $50,266.68.
Public Works
23. Approve the purchase of two - 2019 Chevy Crew Cab Pickups and one - 2019
Chevy Crew Cab Pickup under State Contract Number ADSPO17-166122, from
Midway Chevrolet in the amount of $94,416.95. Public Works
24. Approve the purchase of three 2019 Chevy Cab and Chassis with Plow Package
& 4-wheel drive and one 2019 Chevy Passenger Van under State Contract
Number ADSPO17-166120 from Courtesy Chevrolet in the amount of
$125,066.28. Public Works
25. Approve the purchase of three 2019 Chevrolet Traverse all wheel drive under
State Contract Number ADSPO17-166116 from O’Rielly Chevrolet in the amount
of $91,227.96. Public Works
26. Approve the first renewal of an Agreement with IMS Infrastructure Management
Services, to perform asphalt road data collection and GIS upload of data to Lucity
software, in an amount not to exceed $87,000.00. Public Works
27. Approve Intergovernmental Agreements (IGA's) to provide Election Services for
the Grand Canyon Unified School District, Sedona-Oak Creek Joint Unified
School District # 9, Coconino County Community College, City of Flagstaff and
Flagstaff Unified School District for the November 6, 2018 General Election.
Recorder
28. Approve a Budget Adjustment and transfer Ending Fund Balance from TLC Fee
for Service Fund 1432 to I&D Fee for Service Fund 1433 in the amount of
$21,142.00. Superintendent of Schools
29. Approve Resolution 2018 - 46, accepting an Arizona Department of Education
Grant for the 2019 Coconino County “Title III Consortium” in the amount of
$18,478.00, for service period of October 2018 – October 30, 2019 and,
corresponding budget adjustment. Superintendent of Schools
30. Approve the acceptance of a grant award, " Building Bridges Between PreK and
Kindergarten (B3)," an Arizona Community Foundation Grant in the amount of
$1,450.00, for a period of October 2018 through September 30, 2019, to the
Coconino County Education Service Agency; and a corresponding budget
adjustment. Superintendent of Schools
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Item 11 - Approve Community Initiative Funds from District 1 in the amount of $1,000.00,
District 2 in the amount of $1,000.00, and District 4 in the amount of $3,000.00 to
the Moenkopi Senior Center, Inc., to provide a social day program including
cultural arts, recreation and preventative health classes for Hopi Elders. Board of
Supervisors
Item 11
Approve Community Initiative Funds from District 1 in the amount of $1,000.00,District 2 in the amount of $1,000.00, and District 4 in the amount of $3,000.00 to
the Moenkopi Senior Center, Inc., to provide a social day program including
cultural arts, recreation and preventative health classes for Hopi Elders. Board of
Supervisors
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Item 19 - Approve the purchase of fourteen - 2019 Chevy Tahoe Special Service vehicles,
under State Contract Number ADSPO17-166122, from Midway Chevrolet in the
amount of $532,019.04. Public Works
Item 19
Approve the purchase of fourteen - 2019 Chevy Tahoe Special Service vehicles,under State Contract Number ADSPO17-166122, from Midway Chevrolet in the
amount of $532,019.04. Public Works
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Item 31 - The Board will resolve as the Health District Board of Directors.
Health District Consent Agenda:
Approve Intergovernmental Agreement ADHS19-207419 between the Arizona
Department of Health Services (ADHS) and Coconino County Public Health
Services District (CCPHSD) for the period of October 1, 2018, through
September 30, 2019, in the amount of $515,188, to provide WIC ($448,688),
Breastfeeding Peer Counseling ($66,500) and Farmer’s Market Nutrition services.
Health District
The Board will resolve as the Board of Supervisors.
Item 31
The Board will resolve as the Health District Board of Directors.Health District Consent Agenda:
Approve Intergovernmental Agreement ADHS19-207419 between the Arizona
Department of Health Services (ADHS) and Coconino County Public Health
Services District (CCPHSD) for the period of October 1, 2018, through
September 30, 2019, in the amount of $515,188, to provide WIC ($448,688),
Breastfeeding Peer Counseling ($66,500) and Farmer’s Market Nutrition services.
Health District
The Board will resolve as the Board of Supervisors.
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Item 32 - Public Hearing and recommendation to the AZ Department of Liquor Licenses
and Control regarding an application for a new Series 11 Liquor License for
Under Canvas Grand Canyon, Application #31546, Controlling Person – Sarah
Helen Dusek, located at 979 Airpark Lane, Valle, AZ, 86046. Board of
Supervisors
Item 32
Public Hearing and recommendation to the AZ Department of Liquor Licensesand Control regarding an application for a new Series 11 Liquor License for
Under Canvas Grand Canyon, Application #31546, Controlling Person – Sarah
Helen Dusek, located at 979 Airpark Lane, Valle, AZ, 86046. Board of
Supervisors
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Item 33 - Approve the appointment of Valerie Webber as a Deputy Clerk of the Board of
Supervisors. Board of Supervisors
Item 33
Approve the appointment of Valerie Webber as a Deputy Clerk of the Board ofSupervisors. Board of Supervisors
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Item 34 - Approve the use of general funds in the Capital Facilities fund to pay an
additional $10,000,000 contribution to the Arizona Public Safety Personnel
Retirement System (PSPRS) and direct staff to program the reduced PSPRS
contributions as a transfer to the Capital Facilities fund in the Coconino County
10-year Financial Plan. County Manager
Item 34
Approve the use of general funds in the Capital Facilities fund to pay anadditional $10,000,000 contribution to the Arizona Public Safety Personnel
Retirement System (PSPRS) and direct staff to program the reduced PSPRS
contributions as a transfer to the Capital Facilities fund in the Coconino County
10-year Financial Plan. County Manager
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Item 35 - The Board will resolve as the Jail District Board of Directors.
Approve the use of Jail District Fund Balance to pay an additional $5,518,294
contribution to the Arizona Correction Officers Retirement Plan (CORP). Jail
District
Item 35
The Board will resolve as the Jail District Board of Directors.Approve the use of Jail District Fund Balance to pay an additional $5,518,294
contribution to the Arizona Correction Officers Retirement Plan (CORP). Jail
District
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Item 36 - The Board will resolve as the Board of Supervisors.
Approve RFP 2018-107 and Intergovernmental and Third Party Agreement for
Animal Shelter Services with the City of Flagstaff and with Paw Placement of
Northern Arizona doing business as High Country Humane; Approve Lease
Agreement with Second Chance Center for Animals; Approve Resolution
Number 2018-49. County Manager
Adjourn:
Item 36
The Board will resolve as the Board of Supervisors.Approve RFP 2018-107 and Intergovernmental and Third Party Agreement for
Animal Shelter Services with the City of Flagstaff and with Paw Placement of
Northern Arizona doing business as High Country Humane; Approve Lease
Agreement with Second Chance Center for Animals; Approve Resolution
Number 2018-49. County Manager
Adjourn:
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