September 24, 2019 Board of Supervisors
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Call to Order - Call to Order:
Pledge of Allegiance:
Call to the Public:
Call to Order
Call to Order:Pledge of Allegiance:
Call to the Public:
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Item 1 - Proclamation:
Consideration and possible action to approve a proclamation designating September 2019 as Hunger Action Month. Board of Supervisors
Item 1
Proclamation:Consideration and possible action to approve a proclamation designating September 2019 as Hunger Action Month. Board of Supervisors
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Appointments - 2. Consideration and possible appointment of Esteban Villarreal to Coconino Hispanic Advisory Council for a term expiring September 24, 2023. Public Affairs
3. Consideration and possible action regarding the appointment of Verlin Joe to the Planning and Zoning Commission from District 5, for a term to expire September 30, 2023. Community Development
Appointments
2. Consideration and possible appointment of Esteban Villarreal to Coconino Hispanic Advisory Council for a term expiring September 24, 2023. Public Affairs3. Consideration and possible action regarding the appointment of Verlin Joe to the Planning and Zoning Commission from District 5, for a term to expire September 30, 2023. Community Development
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Board of Supervisors Consent Agenda - 4. Approve the minutes from the Board of Supervisors’ meetings conducted August 13, 2019, August 27, 2019 and September 3, 2019.
5. Consideration and possible action to ratify and/or approve warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.
Run Date Warrant Numbers Computer Register Totals 08/29/2019 EFT – 6675 – 6717 $1,374,394.35
08/29/2019 Checks – 92001503 – 92001731 $847,318.37
09/05/2019 EFT – 6718 – 6735 $9,140.87
09/05/2019 Checks – 92001733 – 92001836 $400,093.89
09/12/2019 EFT – 6736 – 6797 $1,449,500.98
09/12/2019 Checks – 92001838 – 92002049 $1,853,488.47
7. Consideration and possible action to appoint Marilyn Irwin, Precinct 5, as a Democratic Precinct Committeeperson, for a term to expire October 1, 2020 and as requested by the Coconino County Democratic Party, to fill vacancies from a lack of candidates during the 2018 election. Board of Supervisors
8. Consideration and possible action to approve Resolution 2019-34, directing the County Treasurer to collect taxes for Tax Year 2019 from all persons listed in the assessment and Tax Roll on file in the office of the County Treasurer and by reference made a part of the resolution. Board of Supervisors
9. Consideration and possible action regarding approval of the Intergovernmental Agreement (IGA) for Mediation Services with the City of Flagstaff, for disputes regarding civil rights violations, with a term of Fiscal Year 2020 through Fiscal Year 2024 (5 Year Term). Courts
10. Consideration and possible action regarding approval of the Intergovernmental Agreement (IGA) between the Town of Fredonia and Coconino County for court services, and approval of the Budget Amendment totaling $27,734.90 with an annual 3% increase, and a Regular Part-Time (.50 FTE) Administrative Specialist I. Courts
11. Consideration and possible action regarding establishing, adjusting and defining precinct boundaries in the County for the 2020 elections. Elections
12. Consideration and possible action to approve the funding agreement between the Arizona Department of Housing and Coconino County agreement 108-20 for Community Reintegration & Transitional Housing (CFDA #14.228) and corresponding FY20 Budget Amendment in the amount of $415,340.00, for the period October 1, 2019 to October 1, 2021, to provide re-entry transitional housing, case management, and supportive services for justice-involved individuals. Health and Human Services
13. Consideration and possible action regarding approval of the Intergovernmental Agreement between Coconino County and Pinal County in order for Coconino County Public Works to participate in the 28th Annual Safety Roadeo on November 21, 2019. Public Works
14. Consideration and possible action regarding approval of the Cost Recovery Agreement with the United States Forest Service (USFS) for the purpose of amending an existing Special Use Permit for the Williams Public Works Yard to allow for construction of a second access road to the facility. Public Works
15. Consideration and possible action regarding approval of a carryover request from Fiscal Year 2019 (FY19) to Fiscal Year 2020 (FY20), in the amount of $477,000.00, for planned projects not completed in Fiscal Year 2019. Public Works
16. Consideration and possible action regarding approval of Resolution 2019-33, approving a Certificate of Removal and Abatement Purging Record of Tax, Penalty and Interest on Personal Property Taxes, pursuant to ARS Title 42 Article 8. Treasurer
Board of Supervisors Consent Agenda
4. Approve the minutes from the Board of Supervisors’ meetings conducted August 13, 2019, August 27, 2019 and September 3, 2019.5. Consideration and possible action to ratify and/or approve warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.
Run Date Warrant Numbers Computer Register Totals 08/29/2019 EFT – 6675 – 6717 $1,374,394.35
08/29/2019 Checks – 92001503 – 92001731 $847,318.37
09/05/2019 EFT – 6718 – 6735 $9,140.87
09/05/2019 Checks – 92001733 – 92001836 $400,093.89
09/12/2019 EFT – 6736 – 6797 $1,449,500.98
09/12/2019 Checks – 92001838 – 92002049 $1,853,488.47
7. Consideration and possible action to appoint Marilyn Irwin, Precinct 5, as a Democratic Precinct Committeeperson, for a term to expire October 1, 2020 and as requested by the Coconino County Democratic Party, to fill vacancies from a lack of candidates during the 2018 election. Board of Supervisors
8. Consideration and possible action to approve Resolution 2019-34, directing the County Treasurer to collect taxes for Tax Year 2019 from all persons listed in the assessment and Tax Roll on file in the office of the County Treasurer and by reference made a part of the resolution. Board of Supervisors
9. Consideration and possible action regarding approval of the Intergovernmental Agreement (IGA) for Mediation Services with the City of Flagstaff, for disputes regarding civil rights violations, with a term of Fiscal Year 2020 through Fiscal Year 2024 (5 Year Term). Courts
10. Consideration and possible action regarding approval of the Intergovernmental Agreement (IGA) between the Town of Fredonia and Coconino County for court services, and approval of the Budget Amendment totaling $27,734.90 with an annual 3% increase, and a Regular Part-Time (.50 FTE) Administrative Specialist I. Courts
11. Consideration and possible action regarding establishing, adjusting and defining precinct boundaries in the County for the 2020 elections. Elections
12. Consideration and possible action to approve the funding agreement between the Arizona Department of Housing and Coconino County agreement 108-20 for Community Reintegration & Transitional Housing (CFDA #14.228) and corresponding FY20 Budget Amendment in the amount of $415,340.00, for the period October 1, 2019 to October 1, 2021, to provide re-entry transitional housing, case management, and supportive services for justice-involved individuals. Health and Human Services
13. Consideration and possible action regarding approval of the Intergovernmental Agreement between Coconino County and Pinal County in order for Coconino County Public Works to participate in the 28th Annual Safety Roadeo on November 21, 2019. Public Works
14. Consideration and possible action regarding approval of the Cost Recovery Agreement with the United States Forest Service (USFS) for the purpose of amending an existing Special Use Permit for the Williams Public Works Yard to allow for construction of a second access road to the facility. Public Works
15. Consideration and possible action regarding approval of a carryover request from Fiscal Year 2019 (FY19) to Fiscal Year 2020 (FY20), in the amount of $477,000.00, for planned projects not completed in Fiscal Year 2019. Public Works
16. Consideration and possible action regarding approval of Resolution 2019-33, approving a Certificate of Removal and Abatement Purging Record of Tax, Penalty and Interest on Personal Property Taxes, pursuant to ARS Title 42 Article 8. Treasurer
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Item 6 - Consideration and possible action to approve Community Grant funding from District 1 in the amount of $10,000 to Flagstaff Shelter Services to support expansion of their existing building. Board of Supervisors
Item 6
Consideration and possible action to approve Community Grant funding from District 1 in the amount of $10,000 to Flagstaff Shelter Services to support expansion of their existing building. Board of Supervisors»
Flood Control Consent Agenda - 17. Consideration and possible action regarding approving a transfer of funds from the Coconino County Emergency Reserve Fund to the Flood Control District in the amount of $1,290,000 to cover expenses incurred during the Museum Flood mitigation efforts. Flood Control
Flood Control Consent Agenda
17. Consideration and possible action regarding approving a transfer of funds from the Coconino County Emergency Reserve Fund to the Flood Control District in the amount of $1,290,000 to cover expenses incurred during the Museum Flood mitigation efforts. Flood Control»
Health District Consent Agenda - 18. Consideration and possible action to approve and accept a grant award from the Arizona Community Foundation of Flagstaff in the amount of $3,000, and corresponding budget adjustment, to purchase laptops and/or tablets to increase efficiency in the field for the Healthy Families team. Health and Human Services
19. Consideration and possible action to approve Contract #2020-OP-005, in the amount of $14,138.00, between the Governor’s Office of Highway Safety (GOHS) and Coconino County Health and Human Services (CCHHS), for the period October 1, 2019 to September 30, 2020, for the purchase of child safety seats. Health and Human Services
20. Consideration and possible action to approve Contract #2020-405h-004, in the amount of $3,795.00, between the Governor’s Office of Highway Safety and Coconino County Health and Human Services (CCHHS), for the period October 1, 2019 to September 30, 2020, for the purchase of bicycle helmets and related program supplies. Health and Human Services
21. Consideration and possible action regarding approval of the Intergovernmental Agreement CTR043231 between the Arizona Department of Health Services (ADHS) and Coconino County Health and Human Services (CCHHS), for the period of October 1, 2019, through September 30, 2020, in the amount of $556,354, to provide WIC ($489,854) and Breastfeeding Peer Counseling ($66,500) services. Health and Human Services
Health District Consent Agenda
18. Consideration and possible action to approve and accept a grant award from the Arizona Community Foundation of Flagstaff in the amount of $3,000, and corresponding budget adjustment, to purchase laptops and/or tablets to increase efficiency in the field for the Healthy Families team. Health and Human Services19. Consideration and possible action to approve Contract #2020-OP-005, in the amount of $14,138.00, between the Governor’s Office of Highway Safety (GOHS) and Coconino County Health and Human Services (CCHHS), for the period October 1, 2019 to September 30, 2020, for the purchase of child safety seats. Health and Human Services
20. Consideration and possible action to approve Contract #2020-405h-004, in the amount of $3,795.00, between the Governor’s Office of Highway Safety and Coconino County Health and Human Services (CCHHS), for the period October 1, 2019 to September 30, 2020, for the purchase of bicycle helmets and related program supplies. Health and Human Services
21. Consideration and possible action regarding approval of the Intergovernmental Agreement CTR043231 between the Arizona Department of Health Services (ADHS) and Coconino County Health and Human Services (CCHHS), for the period of October 1, 2019, through September 30, 2020, in the amount of $556,354, to provide WIC ($489,854) and Breastfeeding Peer Counseling ($66,500) services. Health and Human Services
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Item 25 - Discussion on Stronger as One activities and proposed acceptance of funding from NARBHA Institute to further the goals of increasing mental health resources and suicide prevention. County Manager
Item 25
Discussion on Stronger as One activities and proposed acceptance of funding from NARBHA Institute to further the goals of increasing mental health resources and suicide prevention. County Manager»
Item 24 - Presentation of Monthly Budget Update for September. Finance
Item 24
Presentation of Monthly Budget Update for September. Finance»
Item 23 - Presentation and discussion regarding the Flagstaff Metropolitan Planning Organization (FMPO) and its transition to independent non-profit status and a new corporate identity. County Manager
Item 23
Presentation and discussion regarding the Flagstaff Metropolitan Planning Organization (FMPO) and its transition to independent non-profit status and a new corporate identity. County Manager»
Item 26 - Discussion regarding dependency matters in Coconino County. County Manager
Item 26
Discussion regarding dependency matters in Coconino County. County Manager»
Item 27 - Discussion and welcome to new Flagstaff City Manager, Greg Clifton. County Manager
Item 27
Discussion and welcome to new Flagstaff City Manager, Greg Clifton. County Manager»
Executive Session - 29. Consultation with attorneys for the Board to obtain legal advice regarding procedures for hearing appeal of alleged civil violation of County Abatement Ordinance. Pursuant to A.R.S. 38-431.03(A)(3) the Board may vote to enter executive session for this item. County Attorney
30. Discussion, consultation and possible direction with attorneys regarding pending litigation. Pursuant to A.R.S. 38-431.03(A)(4) the Board may vote to enter executive session for this item. County Attorney
31. Discussion of County Clerk of the Board performance evaluation. Pursuant to A.R.S. 38-431.03 (A) (1), the Board of Supervisors may vote to enter executive session. Board of Supervisors
Adjourn
Executive Session
29. Consultation with attorneys for the Board to obtain legal advice regarding procedures for hearing appeal of alleged civil violation of County Abatement Ordinance. Pursuant to A.R.S. 38-431.03(A)(3) the Board may vote to enter executive session for this item. County Attorney30. Discussion, consultation and possible direction with attorneys regarding pending litigation. Pursuant to A.R.S. 38-431.03(A)(4) the Board may vote to enter executive session for this item. County Attorney
31. Discussion of County Clerk of the Board performance evaluation. Pursuant to A.R.S. 38-431.03 (A) (1), the Board of Supervisors may vote to enter executive session. Board of Supervisors
Adjourn
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