August 7, 2018 Board of Supervisors
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Call to Order
- Call to Order/Roll Call:
Pledge of Allegiance:
Call to Order
Call to Order/Roll Call:Pledge of Allegiance:
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Call to the Public - Call to the Public for Items Not on the Agenda:
Call to the Public
Call to the Public for Items Not on the Agenda:»
Item 1 - Approve a proclamation Designating August as Child Support Awareness Month in Coconino County. Public Affairs (Supervisor Archuleta will read)
Item 1
Approve a proclamation Designating August as Child Support Awareness Month in Coconino County. Public Affairs (Supervisor Archuleta will read)»
Consent Agenda - Board of Supervisors Consent Agenda:
2. Approve the minutes from the Board of Supervisors’ meetings conducted June 19, 2018 2018. Board of Supervisors
3. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.
5. Approve setting a Public Hearing to be heard at 6 p.m. on August 21, 2018, a Class A Bingo License application submitted for Clear Creek Pines Community Protective Association. Board of Supervisors
8. Appoint Patrice Horstman to serve as the Hearing Officer to enforce the Coconino County Zoning Ordinance. Community Development
9. Approve purchase order in the amount of $60,534.00 for FY19 annual maintenance fee for Constellation Justice Systems Inc. for DAMION case management system. County Attorney
10. Approve FY19 Drug Gang and Violent Crime Control grant agreement with the Arizona Criminal Justice Commission in the amount of $125,401 for the period of July 1, 2018 - June 30, 2019, and corresponding Budget Adjustment, a reduction of $5,224, to align the approved budget with the approved grant funding. County Attorney
11. Approve the acceptance of Fiscal Year 2019 grant funding from the Administrative Office of the Courts and corresponding budget amendment in the amount of $58,180, for court security improvements at the Page Justice Court. Courts
12. Approve Resolution 2018-31, designating the polling places and vote centers to be used for the August 28, 2018 Primary Election and the November 6, 2018 General Election. Elections
13. Approve the appointment of election board workers for the August 28, 2018 Primary election and November 6, 2018 General election. Elections
14. Approve Intergovernmental Agreements (IGA’s) to provide Election Services for the City of Page, City of Sedona, City of Williams, Town of Fredonia and the Town of Tusayan for the August 28, 2018 Primary and the November 6, 2018 General elections. Elections
15. Approve polling location agreements between Coconino County and the various facilities used as polling locations for the primary and general elections, establishing expectations and legal responsibilities between the parties involved. Elections
16. Approve Master Service Agreement, Cloud Hosting Service Level Agreement, and Cognos BI consulting services with Superion LLC, for the period of September 1, 2018 through March 31, 2019 to support ERP Project, Finance Department Payroll, and Human Resources Department business use of H T E software, IBM iSeries hardware and Cognos Qrep reporting in an amount not to exceed $92,500. Finance
17. Approve a 5-year Intergovernmental Agreement with the Highlands Fire District for fire and emergency medical services at Fort Tuthill County Park at a base contract amount of $15,000 and an increased annual amount equal to the Consumer Price Index for all Urban Consumers using the U.S. City average. Parks and Recreation
18. Approve a new Independent Contract between Coconino County Parks and Recreation and Brown's Amusements for the Coconino County Fair, with a guaranteed minimum payment of $50,000 to the County and tiered percentages of revenue for advanced and on-site ride admissions, game concessions, food concessions, and a $15,000 contribution towards entertainment. Parks and Recreation
21. Approve extension of an Intergovernmental Agreement (IGA) with Yavapai County for road maintenance of Perkinsville Highway and Drake Road through June 30, 2023. Public Works
22. Approve the third renewal of an on-call Agreement with Tierra Right of Way Services Ltd. and the County to provide right-of-way acquisition services up to $60,000 per project for a one-year period. Public Works
23. Approve the modifications to the City of Williams Intergovernmental Agreement to phase out Coconino County general fund support, extending from FY2019 to FY2023. Public Works
24. Approve the Cost Reimbursement Agreement with the Federal Bureau of Investigation (FBI), to reimburse the Sheriff’s Office for overtime of sworn peace officers participating in the Northern Arizona Safe Streets Task Force (SSTF). Sheriff
25. Approve the Intergovernmental Agreement between Coconino County Accommodation School District (CCASD) and Coconino County for the purpose to lease CCASD owned facilities located at 2384 N Steves Blvd. Flagstaff, Arizona and to continue the conditions for cooperative purchasing between the parties. The agreement shall commence on July 1, 2018 and shall be effective for three years in the amount of $40,000 for each fiscal year. Superintendent of Schools
26. Approve Resolution 2018-33; Intergovernmental Agreement between Coconino County Superintendent of Schools and Flagstaff Unified School District to provide funding for Friends of Camp Colton Environmental Education Project effective July 1, 2018 through June 30, 2019 in the amount of $7,500.00. Superintendent of Schools
27. Approve Resolution 2018-32; Intergovernmental Agreement between Coconino County Superintendent of Schools and Alpine Leadership Academy/Flagstaff Unified School District, to provide instructional support in the area of environmental education effective July 1, 2018 through June 30, 2019 in the amount of $7,500. Superintendent of Schools
Consent Agenda
Board of Supervisors Consent Agenda:2. Approve the minutes from the Board of Supervisors’ meetings conducted June 19, 2018 2018. Board of Supervisors
3. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.
5. Approve setting a Public Hearing to be heard at 6 p.m. on August 21, 2018, a Class A Bingo License application submitted for Clear Creek Pines Community Protective Association. Board of Supervisors
8. Appoint Patrice Horstman to serve as the Hearing Officer to enforce the Coconino County Zoning Ordinance. Community Development
9. Approve purchase order in the amount of $60,534.00 for FY19 annual maintenance fee for Constellation Justice Systems Inc. for DAMION case management system. County Attorney
10. Approve FY19 Drug Gang and Violent Crime Control grant agreement with the Arizona Criminal Justice Commission in the amount of $125,401 for the period of July 1, 2018 - June 30, 2019, and corresponding Budget Adjustment, a reduction of $5,224, to align the approved budget with the approved grant funding. County Attorney
11. Approve the acceptance of Fiscal Year 2019 grant funding from the Administrative Office of the Courts and corresponding budget amendment in the amount of $58,180, for court security improvements at the Page Justice Court. Courts
12. Approve Resolution 2018-31, designating the polling places and vote centers to be used for the August 28, 2018 Primary Election and the November 6, 2018 General Election. Elections
13. Approve the appointment of election board workers for the August 28, 2018 Primary election and November 6, 2018 General election. Elections
14. Approve Intergovernmental Agreements (IGA’s) to provide Election Services for the City of Page, City of Sedona, City of Williams, Town of Fredonia and the Town of Tusayan for the August 28, 2018 Primary and the November 6, 2018 General elections. Elections
15. Approve polling location agreements between Coconino County and the various facilities used as polling locations for the primary and general elections, establishing expectations and legal responsibilities between the parties involved. Elections
16. Approve Master Service Agreement, Cloud Hosting Service Level Agreement, and Cognos BI consulting services with Superion LLC, for the period of September 1, 2018 through March 31, 2019 to support ERP Project, Finance Department Payroll, and Human Resources Department business use of H T E software, IBM iSeries hardware and Cognos Qrep reporting in an amount not to exceed $92,500. Finance
17. Approve a 5-year Intergovernmental Agreement with the Highlands Fire District for fire and emergency medical services at Fort Tuthill County Park at a base contract amount of $15,000 and an increased annual amount equal to the Consumer Price Index for all Urban Consumers using the U.S. City average. Parks and Recreation
18. Approve a new Independent Contract between Coconino County Parks and Recreation and Brown's Amusements for the Coconino County Fair, with a guaranteed minimum payment of $50,000 to the County and tiered percentages of revenue for advanced and on-site ride admissions, game concessions, food concessions, and a $15,000 contribution towards entertainment. Parks and Recreation
21. Approve extension of an Intergovernmental Agreement (IGA) with Yavapai County for road maintenance of Perkinsville Highway and Drake Road through June 30, 2023. Public Works
22. Approve the third renewal of an on-call Agreement with Tierra Right of Way Services Ltd. and the County to provide right-of-way acquisition services up to $60,000 per project for a one-year period. Public Works
23. Approve the modifications to the City of Williams Intergovernmental Agreement to phase out Coconino County general fund support, extending from FY2019 to FY2023. Public Works
24. Approve the Cost Reimbursement Agreement with the Federal Bureau of Investigation (FBI), to reimburse the Sheriff’s Office for overtime of sworn peace officers participating in the Northern Arizona Safe Streets Task Force (SSTF). Sheriff
25. Approve the Intergovernmental Agreement between Coconino County Accommodation School District (CCASD) and Coconino County for the purpose to lease CCASD owned facilities located at 2384 N Steves Blvd. Flagstaff, Arizona and to continue the conditions for cooperative purchasing between the parties. The agreement shall commence on July 1, 2018 and shall be effective for three years in the amount of $40,000 for each fiscal year. Superintendent of Schools
26. Approve Resolution 2018-33; Intergovernmental Agreement between Coconino County Superintendent of Schools and Flagstaff Unified School District to provide funding for Friends of Camp Colton Environmental Education Project effective July 1, 2018 through June 30, 2019 in the amount of $7,500.00. Superintendent of Schools
27. Approve Resolution 2018-32; Intergovernmental Agreement between Coconino County Superintendent of Schools and Alpine Leadership Academy/Flagstaff Unified School District, to provide instructional support in the area of environmental education effective July 1, 2018 through June 30, 2019 in the amount of $7,500. Superintendent of Schools
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Item 4 - Approve Resolution no. 2018-30; Redeeming the waiver and authorizing the Coconino County Assessor to accept the Affidavit for Tax Exemption for Tax Year 2018 for the following non-profit organizations, for property located in Coconino County, Arizona; Encompass Health Services Inc., Flagstaff Lodge #499 BPOE, Habitat for Humanity, Heritage Elementary School, Knights of Pythias, Northland Hospice, Skystone Foundation Inc. and Transition Zone Horticultural Institute. Assessor
Item 4
Approve Resolution no. 2018-30; Redeeming the waiver and authorizing the Coconino County Assessor to accept the Affidavit for Tax Exemption for Tax Year 2018 for the following non-profit organizations, for property located in Coconino County, Arizona; Encompass Health Services Inc., Flagstaff Lodge #499 BPOE, Habitat for Humanity, Heritage Elementary School, Knights of Pythias, Northland Hospice, Skystone Foundation Inc. and Transition Zone Horticultural Institute. Assessor»
Item 6 - Accept Clerk of the Board Wendy Escoffier's resignation to allow her to retire, effective September 4, 2018. Board of Supervisors
Item 6
Accept Clerk of the Board Wendy Escoffier's resignation to allow her to retire, effective September 4, 2018. Board of Supervisors»
Item 7 - Appoint Jim Clifford to the Planning and Zoning Commission for District 4. Community Development
Item 7
Appoint Jim Clifford to the Planning and Zoning Commission for District 4. Community Development»
Item 19 - Appointment of Mr. Christopher Tressler, Professional Engineer (P.E.), Certified Floodplain Manager (C.F.M.) as the new County Engineer for Coconino County. Public Works
Item 19
Appointment of Mr. Christopher Tressler, Professional Engineer (P.E.), Certified Floodplain Manager (C.F.M.) as the new County Engineer for Coconino County. Public Works»
Item 20 - Approve Funding and an Intergovernmental Agreement (IGA) for a joint community cleanup in Ashfork on Saturday, August 25th, 2018. Public Works
Item 20
Approve Funding and an Intergovernmental Agreement (IGA) for a joint community cleanup in Ashfork on Saturday, August 25th, 2018. Public Works»
Flood Control Consent Agenda - 28. Approve the third renewal of an on-call Agreement with Tierra Right of Way Services Ltd. and the County Flood Control District to provide right-of-way acquisition services up to $60,000 per project for a one-year period. Flood Control District
Flood Control Consent Agenda
28. Approve the third renewal of an on-call Agreement with Tierra Right of Way Services Ltd. and the County Flood Control District to provide right-of-way acquisition services up to $60,000 per project for a one-year period. Flood Control District»
Item 29 - Approve the contract renewal with Laurence Schiff, MD to provide mental health services to the inmates of the Coconino County Flagstaff Detention Facility for FY19 in the amount of $66,600. Jail District
Item 29
Approve the contract renewal with Laurence Schiff, MD to provide mental health services to the inmates of the Coconino County Flagstaff Detention Facility for FY19 in the amount of $66,600. Jail District»
Public Health District Consent Agenda - 30. Approve funding from the United Way of Northern Arizona to the Coconino County Public Health Services District (CCPHSD) in the amount of $7,239.00 for FY19 allowing CCPHSD to spend the grant award to provide Teen Clinic health services. Public Health Services District
31. Approve the Independent Contractor renewal between the Coconino County Public Health Services District (CCPHSD) and North Country HealthCare (NCHC) from July 1, 2018 to June 30, 2019, for an annual estimated amount of $74,400 to provide emergent dental services for uninsured and AHCCCS enrolled adult Coconino County residents whose household income is between 0%-200% of the Federal Poverty Level and oral health screenings for prenatal women. Public Health Services District
32. Approve Contract #GRA-RC003-19-0923-01 between First Things First (FTF) and the Coconino County Public Health Services District (CCPHSD) for the period of July 1, 2018 through June 30, 2019 in the amount of $137,000 to provide education, oral health screenings, and fluoride varnishing to children through age 5 and pregnant women. Public Health Services District
33. Approve IGA ADHS 17-133181, Amendment No. 6 for the period of July 1, 2018 to June 30, 2019 in the amount of $238,751 to provide Public Health Emergency Preparedness (PHEP) services. Public Health Services District
34. Approve an FY18 expenditure increase in the amount of $1,462 for the CCPHSD Breastfeeding Peer Counseling program for the period July 1, 2017 to June 30, 2018. Public Health Services District
Public Health District Consent Agenda
30. Approve funding from the United Way of Northern Arizona to the Coconino County Public Health Services District (CCPHSD) in the amount of $7,239.00 for FY19 allowing CCPHSD to spend the grant award to provide Teen Clinic health services. Public Health Services District31. Approve the Independent Contractor renewal between the Coconino County Public Health Services District (CCPHSD) and North Country HealthCare (NCHC) from July 1, 2018 to June 30, 2019, for an annual estimated amount of $74,400 to provide emergent dental services for uninsured and AHCCCS enrolled adult Coconino County residents whose household income is between 0%-200% of the Federal Poverty Level and oral health screenings for prenatal women. Public Health Services District
32. Approve Contract #GRA-RC003-19-0923-01 between First Things First (FTF) and the Coconino County Public Health Services District (CCPHSD) for the period of July 1, 2018 through June 30, 2019 in the amount of $137,000 to provide education, oral health screenings, and fluoride varnishing to children through age 5 and pregnant women. Public Health Services District
33. Approve IGA ADHS 17-133181, Amendment No. 6 for the period of July 1, 2018 to June 30, 2019 in the amount of $238,751 to provide Public Health Emergency Preparedness (PHEP) services. Public Health Services District
34. Approve an FY18 expenditure increase in the amount of $1,462 for the CCPHSD Breastfeeding Peer Counseling program for the period July 1, 2017 to June 30, 2018. Public Health Services District
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Item 35 - Approve Resolution 2018-35, with ballot language for the November 6, 2018 election for Proposition No. 416 to read: Shall Coconino County change from a partisan election of superior court judges to a merit selection and judicial retention election of superior court judges. County Manager.
Item 35
Approve Resolution 2018-35, with ballot language for the November 6, 2018 election for Proposition No. 416 to read: Shall Coconino County change from a partisan election of superior court judges to a merit selection and judicial retention election of superior court judges. County Manager.»
Executive Sessions - The Board will resolve as the Jail District Board of Directors
36. Discussion and consultation with attorneys to consider the Board’s position, obtain legal advice, and give instructions to counsel regarding Tenorio-Serrano v. Driscoll, et. al. Pursuant to ARS 38-431.03(A) (4) the Board may enter into executive session. Jail District Board of Directors
The Board will resolve as the Board of Supervisors
37. Discussion and consultation with attorney on to receive legal advice and consider its position and instruct its attorneys regarding potential litigation pursuant to ARS 38-431.03(A)(3) & (4). County Attorney
38. Discussion or consultation with the County’s legal counsel in order to consider its position and instruct its legal counsel regarding the County’s position regarding contracts that are the subject of negotiations. Pursuant to A.R.S. 38-431.03(A)(4), the Board may conduct this discussion in executive session. Parks and Recreation
39. Discussion or consultation with designated representatives of the County in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale, or lease of real property. Pursuant to A.R.S. 38-431.03(A)(7), the Board may conduct this discussion in executive session. Parks and Recreation
The Board will resolve as the Flood Control District Board of Directors
40. Discussion to obtain legal advice and discussion with the District’s legal counsel in order to consider its position and instruct its legal counsel regarding the County’s position regarding contracts that are the subject of negotiations. Pursuant to A.R.S. 38-431.03(A)(3) and (4), the Board may conduct this discussion in executive session. Flood Control District Board of Directors
Executive Sessions
The Board will resolve as the Jail District Board of Directors36. Discussion and consultation with attorneys to consider the Board’s position, obtain legal advice, and give instructions to counsel regarding Tenorio-Serrano v. Driscoll, et. al. Pursuant to ARS 38-431.03(A) (4) the Board may enter into executive session. Jail District Board of Directors
The Board will resolve as the Board of Supervisors
37. Discussion and consultation with attorney on to receive legal advice and consider its position and instruct its attorneys regarding potential litigation pursuant to ARS 38-431.03(A)(3) & (4). County Attorney
38. Discussion or consultation with the County’s legal counsel in order to consider its position and instruct its legal counsel regarding the County’s position regarding contracts that are the subject of negotiations. Pursuant to A.R.S. 38-431.03(A)(4), the Board may conduct this discussion in executive session. Parks and Recreation
39. Discussion or consultation with designated representatives of the County in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale, or lease of real property. Pursuant to A.R.S. 38-431.03(A)(7), the Board may conduct this discussion in executive session. Parks and Recreation
The Board will resolve as the Flood Control District Board of Directors
40. Discussion to obtain legal advice and discussion with the District’s legal counsel in order to consider its position and instruct its legal counsel regarding the County’s position regarding contracts that are the subject of negotiations. Pursuant to A.R.S. 38-431.03(A)(3) and (4), the Board may conduct this discussion in executive session. Flood Control District Board of Directors
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Item 42 - Roundtable: To be discussed. Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon.
• Review Administration Building Remodel & Conference Room Naming (Sue Brown, Facilities Management Director)
• Update regarding Local, State and Federal Issues
• Review Legislative Agenda Development & Adoption Process (Eric Peterson, Public Affairs Director)
• Review & Discuss Legislative Agenda Requests & CSA Submissions (Eric Peterson, Public Affairs Director)
• Review & discuss support letter on Designation of Route 66 as a National Historic Trail (Supervisor Babbott)
• Update & Discussion on County Sponsored Ballot Initiatives – Merit Selection for Judges (Kim Musselman, Special Assistant to the County Manager)
• Update & Discussion on NACo Counties Care Social Media Day – August 29th (Matt Rudig, Public Information Officer)
• Summary Review of the National Association of Counties Annual Conference, July 13-16, Nashville, TN (Eric Peterson, Public Affairs Director)
• Review & Discuss Committees, Boards, & Council Membership & Staffing (Eric Peterson, Public Affairs Director)
• Review & Discuss Ballot Initiatives & Referendums Across the County (Eric Peterson, Public Affairs Director)
• County Manager’s Report
• Chair’s Report
Reports from Supervisors; updates on new projects, district budgets, requests for services and initiatives, updates from County staff.
o District 4 – Supervisor Jim Parks
o District 2 – Supervisor Elizabeth Archuleta
o District 5 – Supervisor Lena Fowler
o District 1 – Supervisor Art Babbott
o District 3 – Supervisor Matt Ryan
Item 42
Roundtable: To be discussed. Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon.• Review Administration Building Remodel & Conference Room Naming (Sue Brown, Facilities Management Director)
• Update regarding Local, State and Federal Issues
• Review Legislative Agenda Development & Adoption Process (Eric Peterson, Public Affairs Director)
• Review & Discuss Legislative Agenda Requests & CSA Submissions (Eric Peterson, Public Affairs Director)
• Review & discuss support letter on Designation of Route 66 as a National Historic Trail (Supervisor Babbott)
• Update & Discussion on County Sponsored Ballot Initiatives – Merit Selection for Judges (Kim Musselman, Special Assistant to the County Manager)
• Update & Discussion on NACo Counties Care Social Media Day – August 29th (Matt Rudig, Public Information Officer)
• Summary Review of the National Association of Counties Annual Conference, July 13-16, Nashville, TN (Eric Peterson, Public Affairs Director)
• Review & Discuss Committees, Boards, & Council Membership & Staffing (Eric Peterson, Public Affairs Director)
• Review & Discuss Ballot Initiatives & Referendums Across the County (Eric Peterson, Public Affairs Director)
• County Manager’s Report
• Chair’s Report
Reports from Supervisors; updates on new projects, district budgets, requests for services and initiatives, updates from County staff.
o District 4 – Supervisor Jim Parks
o District 2 – Supervisor Elizabeth Archuleta
o District 5 – Supervisor Lena Fowler
o District 1 – Supervisor Art Babbott
o District 3 – Supervisor Matt Ryan
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