June 26, 2018 Special Board of Supervisors
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Item 8 - *This meeting was joined in progress*
Proclamation Designating July 7th and 10th as Nation of Patriots Days in Coconino
County. Supervisor Jim Parks, District 4
Item 8
*This meeting was joined in progress*Proclamation Designating July 7th and 10th as Nation of Patriots Days in Coconino
County. Supervisor Jim Parks, District 4
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Consent Agenda - 9. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed
on the agenda. An itemized list of the below-numbered claims is filed in the official
records of the Coconino County Board of Supervisors.
Run Date Warrant Numbers Computer Register Totals
06/14/18 91808087-91808319 $1,295,533.32
06/14/18 EFT 3094-3233 $94,490.12
06/14/18 91808320 - 91808334 $30,292.66
06/14/18 EFT 3234 – 3240 $23,166.22
10. Contract approval with RBC Capital Markets, LLC to provide professional financial
advisory services for Coconino County starting July 1, 2018. County Manager
11. Direct the Finance/Budget Department to establish in the chart of accounts, an account
string for each of the Justice of the Peace Precincts for the Constable and to establish a $0
budget for FY19 in the Williams, Page and Fredonia Precincts. County Manager
12. Approve transfer of approximately $3,946 from Brins Fire Fund (1100) to the HMEP
(1100) to cover a carried over fund balance deficit. Emergency Management
13. Approve an amendment of the Independent Contractor Agreement between Coconino
County and Kinney Construction Services, to provide Construction Manager at Risk
(CMAR) Construction Services for the new Medical Examiner Facility with the
Guaranteed Maximum Price of $1,947,050.00. Facilities Management
14. Approve Budget Adjustment and Resolution 2018-22, to participate in the Family
Counseling Program for fiscal year 2019 and provide additional matching funds of
$3,144.00, which is the match to the State’s additional contribution of $12,574.00 for a
total of $15,718.00. Juvenile Court
15. Approve a Second Amendment between Coconino County Parks and Recreation and
Flagstaff Biking Organization as it relates to the Land Water and Conservation Fund
Grant. Parks and Recreation
16. Approve the agreement with Burgess and Niple to provide final engineering and design
services for RFQ 2018-102 Bellemont Access and Safety Project, in the amount of
$300,000.00 for FY19 through FY21. Public Works
17. Approve an Agreement with Core Construction, Inc., for Vertical Job Order Contracting
(JOC) services to the County for projects up to $2,000,000.00. Public Works
18. Approve the Award of Bid 2018-02 “Bulk Fuel” to Pro Petroleum, Inc., as the Independent
Contractor providing the most responsible and responsive bid. Public Works.
19. Approve an Agreement with Pro Petroleum Inc., to purchase bulk fuel for a one-year
period beginning July 1, 2018, not to exceed $1,200,000.00. Public Works
20. Approve the second renewal of the Agreement with Peak Engineering, Inc. and the County
for on-call professional engineering services from August 1, 2018 to July 31, 2019, up to
$500,000 per project. Public Works
21. Approve the second renewal of the Agreement with Woodson Engineering & Surveying,
Inc. and the County for on-call professional engineering services from August 1, 2018 to
July 31, 2019, up to $500,000 per project. Public Works
22. Approve the carryover from FY18 to FY19 in the approved budget amount of $43,000 to
conduct Community Cleanups in FY19. Public Works
Consent Agenda
9. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listedon the agenda. An itemized list of the below-numbered claims is filed in the official
records of the Coconino County Board of Supervisors.
Run Date Warrant Numbers Computer Register Totals
06/14/18 91808087-91808319 $1,295,533.32
06/14/18 EFT 3094-3233 $94,490.12
06/14/18 91808320 - 91808334 $30,292.66
06/14/18 EFT 3234 – 3240 $23,166.22
10. Contract approval with RBC Capital Markets, LLC to provide professional financial
advisory services for Coconino County starting July 1, 2018. County Manager
11. Direct the Finance/Budget Department to establish in the chart of accounts, an account
string for each of the Justice of the Peace Precincts for the Constable and to establish a $0
budget for FY19 in the Williams, Page and Fredonia Precincts. County Manager
12. Approve transfer of approximately $3,946 from Brins Fire Fund (1100) to the HMEP
(1100) to cover a carried over fund balance deficit. Emergency Management
13. Approve an amendment of the Independent Contractor Agreement between Coconino
County and Kinney Construction Services, to provide Construction Manager at Risk
(CMAR) Construction Services for the new Medical Examiner Facility with the
Guaranteed Maximum Price of $1,947,050.00. Facilities Management
14. Approve Budget Adjustment and Resolution 2018-22, to participate in the Family
Counseling Program for fiscal year 2019 and provide additional matching funds of
$3,144.00, which is the match to the State’s additional contribution of $12,574.00 for a
total of $15,718.00. Juvenile Court
15. Approve a Second Amendment between Coconino County Parks and Recreation and
Flagstaff Biking Organization as it relates to the Land Water and Conservation Fund
Grant. Parks and Recreation
16. Approve the agreement with Burgess and Niple to provide final engineering and design
services for RFQ 2018-102 Bellemont Access and Safety Project, in the amount of
$300,000.00 for FY19 through FY21. Public Works
17. Approve an Agreement with Core Construction, Inc., for Vertical Job Order Contracting
(JOC) services to the County for projects up to $2,000,000.00. Public Works
18. Approve the Award of Bid 2018-02 “Bulk Fuel” to Pro Petroleum, Inc., as the Independent
Contractor providing the most responsible and responsive bid. Public Works.
19. Approve an Agreement with Pro Petroleum Inc., to purchase bulk fuel for a one-year
period beginning July 1, 2018, not to exceed $1,200,000.00. Public Works
20. Approve the second renewal of the Agreement with Peak Engineering, Inc. and the County
for on-call professional engineering services from August 1, 2018 to July 31, 2019, up to
$500,000 per project. Public Works
21. Approve the second renewal of the Agreement with Woodson Engineering & Surveying,
Inc. and the County for on-call professional engineering services from August 1, 2018 to
July 31, 2019, up to $500,000 per project. Public Works
22. Approve the carryover from FY18 to FY19 in the approved budget amount of $43,000 to
conduct Community Cleanups in FY19. Public Works
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Addendum Consent Agenda - A1. Approve Community Initiative Grant Funding from District 5 of $1,000 to Navajo
Mountain Water User’s Association to sponsor the Eehaniih (Remembrance) Day Celebration. Board of Supervisors
A2. Appoint Lawrence Richardson, Precinct 5; Dorothy Renstrom, Precinct 22; Heather
Lapre’, Precinct 59; and Frances Riemer, Precinct 83, each for a term to expire on October 1, 2018 and as requested by the Coconino County Democratic Party, to fill vacancies created from a lack of candidates during the 2016 election, and a resignation by Bob Kampwerth in Precinct 22. Board of Supervisors
A3. Approve an On-Call Agreement with Dennis L. Lopez & Associates LLC and the County
to provide professional appraisal services, not to exceed $60,000 for a one-year period.
Public Works
Addendum Consent Agenda
A1. Approve Community Initiative Grant Funding from District 5 of $1,000 to NavajoMountain Water User’s Association to sponsor the Eehaniih (Remembrance) Day Celebration. Board of Supervisors
A2. Appoint Lawrence Richardson, Precinct 5; Dorothy Renstrom, Precinct 22; Heather
Lapre’, Precinct 59; and Frances Riemer, Precinct 83, each for a term to expire on October 1, 2018 and as requested by the Coconino County Democratic Party, to fill vacancies created from a lack of candidates during the 2016 election, and a resignation by Bob Kampwerth in Precinct 22. Board of Supervisors
A3. Approve an On-Call Agreement with Dennis L. Lopez & Associates LLC and the County
to provide professional appraisal services, not to exceed $60,000 for a one-year period.
Public Works
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Flood Control Consent Agenda: - 23. Approve the second renewal of the Agreement with Woodson Engineering & Surveying,
Inc. and the County Flood Control District for on-call professional engineering services
from August 1, 2018 to July 31, 2019, up to $500,000 per project. Flood Control District
24. Approve the second renewal of the Agreement with Peak Engineering, Inc. and the County
Flood Control District for on-call professional engineering services
A4. Approve an On-Call Agreement with Dennis L. Lopez & Associates LLC and the
Coconino County Flood Control District to provide professional appraisal services, not to exceed $60,000 for a one-year period. Flood Control District
Flood Control Consent Agenda:
23. Approve the second renewal of the Agreement with Woodson Engineering & Surveying,Inc. and the County Flood Control District for on-call professional engineering services
from August 1, 2018 to July 31, 2019, up to $500,000 per project. Flood Control District
24. Approve the second renewal of the Agreement with Peak Engineering, Inc. and the County
Flood Control District for on-call professional engineering services
A4. Approve an On-Call Agreement with Dennis L. Lopez & Associates LLC and the
Coconino County Flood Control District to provide professional appraisal services, not to exceed $60,000 for a one-year period. Flood Control District
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Item 25 - Approve Resolution 2018-28, invoking Article 6 § 40 of the Arizona Constitution calling
an election to refer the question to change from a partisan election process to a merit
selection process of judges to the November 6, 2018 ballot. County Manager
Item 25
Approve Resolution 2018-28, invoking Article 6 § 40 of the Arizona Constitution callingan election to refer the question to change from a partisan election process to a merit
selection process of judges to the November 6, 2018 ballot. County Manager
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Item 26 (Part 1 of 2) - Presentation and action on the recommendation of the Request For Proposals (2018-104)
to secure an operator of the Frontiere Property adjacent Rogers Lake. Parks and
Recreation.
Item 26 (Part 1 of 2)
Presentation and action on the recommendation of the Request For Proposals (2018-104)to secure an operator of the Frontiere Property adjacent Rogers Lake. Parks and
Recreation.
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Executive Session (Part 1 of 2) - 4. Discussion of purchase, sale or lease of real property. The Board of Supervisors may
convene in executive session pursuant to Ariz. Rev. Stat. 38-431.03(A)(7). County
Attorney
Executive Session (Part 1 of 2)
4. Discussion of purchase, sale or lease of real property. The Board of Supervisors mayconvene in executive session pursuant to Ariz. Rev. Stat. 38-431.03(A)(7). County
Attorney
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Item 26 (Part 2 of 2) - Presentation and action on the recommendation of the Request For Proposals (2018-104)
to secure an operator of the Frontiere Property adjacent Rogers Lake. Parks and
Recreation.
Item 26 (Part 2 of 2)
Presentation and action on the recommendation of the Request For Proposals (2018-104)to secure an operator of the Frontiere Property adjacent Rogers Lake. Parks and
Recreation.
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Item 27 - Public Hearing, consideration and adoption of the Truth in Taxation to receive public input
on the Coconino County primary tax rate and levy increase in property taxes for a total
primary property tax levy of $9,649,854. Finance
Item 27
Public Hearing, consideration and adoption of the Truth in Taxation to receive public inputon the Coconino County primary tax rate and levy increase in property taxes for a total
primary property tax levy of $9,649,854. Finance
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Item 28 - Public hearing, consideration and adoption of Resolution 2018-27, for the FY2019 Final
Budget for Coconino County in the amount of $182,427,366. Finance
Item 28
Public hearing, consideration and adoption of Resolution 2018-27, for the FY2019 FinalBudget for Coconino County in the amount of $182,427,366. Finance
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Item 29 - Public hearing, consideration, and adoption of the FY2019 Final Budget for the Fire
District Assistance Tax in the amount of $1,726,580. Finance
Item 29
Public hearing, consideration, and adoption of the FY2019 Final Budget for the FireDistrict Assistance Tax in the amount of $1,726,580. Finance
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Items 30 & 31 - The Board will resolve as the Flood Control District Board of Directors.
30. Public hearing, consideration and adoption of the Truth in Taxation to receive public input
on the Coconino County Flood Control District secondary tax rate and levy increase in
property taxes, for a total secondary property tax levy of $2,710,873. Finance
31. Public hearing, consideration, and adoption of the FY2019 Final Budget for the Coconino
County Flood Control District in the amount of $3,101,547. Finance
Items 30 & 31
The Board will resolve as the Flood Control District Board of Directors.30. Public hearing, consideration and adoption of the Truth in Taxation to receive public input
on the Coconino County Flood Control District secondary tax rate and levy increase in
property taxes, for a total secondary property tax levy of $2,710,873. Finance
31. Public hearing, consideration, and adoption of the FY2019 Final Budget for the Coconino
County Flood Control District in the amount of $3,101,547. Finance
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Item 32 - Public hearing, consideration and adoption of the FY2019 Final Budget for the Coconino
County Jail District in the amount of $24,099,161. Finance
Item 32
Public hearing, consideration and adoption of the FY2019 Final Budget for the CoconinoCounty Jail District in the amount of $24,099,161. Finance
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Item 33 - Public hearing, consideration and adoption of the FY2019 Final Budget for the Kachina
Village Improvement District (KVID) in the amount of $1,692,086. Finance
Item 33
Public hearing, consideration and adoption of the FY2019 Final Budget for the KachinaVillage Improvement District (KVID) in the amount of $1,692,086. Finance
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Items 34 & 35 - The Board will resolve as the Library District Board of Directors
34. Public hearing, consideration and adoption of the Truth in Taxation to receive public input
on the Coconino County Library District secondary tax rate and levy increase in property
taxes, for a total secondary property tax levy of $4,413,138. Finance
35. Public hearing, consideration and adoption of the FY2019 Final
Items 34 & 35
The Board will resolve as the Library District Board of Directors34. Public hearing, consideration and adoption of the Truth in Taxation to receive public input
on the Coconino County Library District secondary tax rate and levy increase in property
taxes, for a total secondary property tax levy of $4,413,138. Finance
35. Public hearing, consideration and adoption of the FY2019 Final
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Items 36 & 37 - The Board will resolve as the Health Services District Board of Directors
36. Public hearing, consideration and adoption of the Truth in Taxation to receive public input
on the Coconino County Public Health Services District secondary tax rate and levy
increase in property tax levy of $4,316,449. Finance
37. Public hearing, consideration and adoption of the FY2019 Final Budget for the
Items 36 & 37
The Board will resolve as the Health Services District Board of Directors36. Public hearing, consideration and adoption of the Truth in Taxation to receive public input
on the Coconino County Public Health Services District secondary tax rate and levy
increase in property tax levy of $4,316,449. Finance
37. Public hearing, consideration and adoption of the FY2019 Final Budget for the
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Item 38 - Public hearing, consideration and adoption of the FY2019 Final Budget for the North
Stardust and Antelope County Improvement District in the amount of $19,007. Finance
Item 38
Public hearing, consideration and adoption of the FY2019 Final Budget for the NorthStardust and Antelope County Improvement District in the amount of $19,007. Finance
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Item 39 - The Board will resolve as the Tusayan Lighting District Board of Directors
Public hearing, consideration and adoption of the FY2019 Final Budget for the Tusayan
Special Lighting District in the amount of $11,400. Finance
Item 39
The Board will resolve as the Tusayan Lighting District Board of DirectorsPublic hearing, consideration and adoption of the FY2019 Final Budget for the Tusayan
Special Lighting District in the amount of $11,400. Finance
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Executive Session (Part 2 of 2) - 4. Discussion of purchase, sale or lease of real property. The Board of Supervisors may
convene in executive session pursuant to Ariz. Rev. Stat. 38-431.03(A)(7). County
Attorney
Adjourn:
Executive Session (Part 2 of 2)
4. Discussion of purchase, sale or lease of real property. The Board of Supervisors mayconvene in executive session pursuant to Ariz. Rev. Stat. 38-431.03(A)(7). County
Attorney
Adjourn:
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