May 15, 2018 Board of Supervisors
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Call to Order - Call to Order:
Pledge of Allegiance:
Call to Order
Call to Order:Pledge of Allegiance:
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Call to the Public - Call to the Public:
Call to the Public
Call to the Public:
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Item 9 - Proclamation:
Approve a proclamation celebrating National Public Works Week from May 20-26, 2018. Public Works
Item 9
Proclamation:Approve a proclamation celebrating National Public Works Week from May 20-26, 2018. Public Works
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Consent Agenda - Board of Supervisors Consent Agenda:
10. Approve the minutes from the Board of Supervisors’ meeting conducted May 1, 2018. Board of Supervisors
11. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.
Run Date Warrant Numbers Computer Register Totals
4/26/18 91807002 – 91807159 $1,143,027.65
4/26/18 EFT 2634 – 2680 $125,155.88
05/03/18 091807162 - 091807327 $2,696,411.42
05/03/18 EFT 2681 - 2734 $295,037.21
12. Appoint Helene Babbitt, Precinct 1; Celia Barotz, Precinct 5; Susan Peters, Precinct 6; Sharon Hopkins, Precinct 74; Mark Alexander, Precinct 85; Elsie Monroe, Precinct 88; Regina Carpenter, Precinct 99; Lisa Cureton, Precinct 99; and Sandra Forbis, Precinct 99 as Precinct Committeepersons, each for a term to expire on October 1, 2018 and as requested by the Coconino County Democratic Party, to fill vacancies created from a lack of candidates during the 2016 election, and resignations by Ann Johnson in Precinct 1 and Lynne Nemeth in Precinct 85. Board of Supervisors
13. Approve Community Grant funding request from District 1 in the amount of $200.00; District 2 in the amount of $600.00 and District 4 in the amount of $200.00 for a total amount of $1,000.00 to Flagstaff High School to assist with the cost incurred to host the Hispanic Student Convocations and Awards Ceremony and the presentation of Stoles to each graduating student. Board of Supervisors
14. Approve Community Grant funding request funds from District 1 for $160 and District 2 for $160 for a total amount of $320 to the Arboretum for replacement of two interpretive signs. Board of Supervisors
15. Approve $10,000 from District 5 Environmental Project Fund Balance to American Conservation Experience to hire youth crew to restore Horseshoe Bend trail to its native state upon completion of new accessible trail to the Horseshoe Bend Overlook. Board of Supervisors
16. Approve Community Grant funding from District 4 for $1,000, District 5 for $5,500 for a total amount of $6500 to To’Nanees’Dizi Local Government to assist with costs associated with the Tuba City Independence Celebration. Board of Supervisors
17. Approve Community Initiative Funds from District 1 for $300, District 2 for $300, District 3 for $100 and District 4 for $300 for a total amount of $1,000 to Native Americans for Community Action for the Sacred Mountain Prayer Run. Board of Supervisors
18. Approve setting a Public Hearing to be heard on June 5, 2018 a Bingo License application for Munds Park RV Resort. Board of Supervisors
19. Approve budget amendments and transfers between Community Services cost centers to reallocate the Social Services Budget and resolve FY18 budgeted fund deficiencies. Community Services
20. Approve Intergovernmental Agreement #ADES15-089142, Amendment No. 9, between Coconino County Community Services and AZ Department of Economic Security for a contract reimbursement ceiling in the amount of $674,418.00, for the period July 1, 2018 through June 30, 2019. Community Services
21. Approve the use of Community Services’ FY18 salary savings to offset the fund balance deficit of $178,039.98. Community Services
22. Approve budget adjustments and transfers of fund balances and closure of inactive funds to facilitate the change in financial systems from Sungard/HTE to Tyler Munis. Finance
23. Confirm the Board’s approval from May 8, 2018, for Coconino County Juvenile Court Services to accept $20,000.00 in Juvenile Crime Reduction Funds – Court Safety from the Arizona Supreme Court, Administrative Office of the Courts and approval of utilization of $55,000.00 through JCRF (Fund 1461-24) for the total purchase of capital camera equipment in the amount of $75,000.00 through Logicalis, Inc. a state contract vendor (ADSPO17-184586) for Fiscal Year 2018. Juvenile Court
24. Approve the second renewal of an Agreement with CRM of America LLC to provide waste tire disposal for a one-year period at the cost of $173,662.00. Public Works
25. Approve the repair of Caterpillar equipment by the local authorized dealer, Empire Southwest, for Fiscal Year 2019 based on AZ State Contract ADSPO16-129847, not to exceed $350,000.00. Public Works
26. Approve the purchase of Caterpillar equipment parts from Empire Southwest based on AZ State Contract ADSPO16-129847, not to exceed $160,000.00 for FY19. Public Works
27. Approve the purchase of tires based on three AZ State Contracts from Golightly Inc., not to exceed $170,000.00 for FY19. Public Works
28. Approve the fourth renewal of an Agreement with ATL-CMT, Inc. and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
29. Approve the fourth renewal of an Agreement with Ninyo & Moore Geotechnical Consultants and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
Consent Agenda
Board of Supervisors Consent Agenda:10. Approve the minutes from the Board of Supervisors’ meeting conducted May 1, 2018. Board of Supervisors
11. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.
Run Date Warrant Numbers Computer Register Totals
4/26/18 91807002 – 91807159 $1,143,027.65
4/26/18 EFT 2634 – 2680 $125,155.88
05/03/18 091807162 - 091807327 $2,696,411.42
05/03/18 EFT 2681 - 2734 $295,037.21
12. Appoint Helene Babbitt, Precinct 1; Celia Barotz, Precinct 5; Susan Peters, Precinct 6; Sharon Hopkins, Precinct 74; Mark Alexander, Precinct 85; Elsie Monroe, Precinct 88; Regina Carpenter, Precinct 99; Lisa Cureton, Precinct 99; and Sandra Forbis, Precinct 99 as Precinct Committeepersons, each for a term to expire on October 1, 2018 and as requested by the Coconino County Democratic Party, to fill vacancies created from a lack of candidates during the 2016 election, and resignations by Ann Johnson in Precinct 1 and Lynne Nemeth in Precinct 85. Board of Supervisors
13. Approve Community Grant funding request from District 1 in the amount of $200.00; District 2 in the amount of $600.00 and District 4 in the amount of $200.00 for a total amount of $1,000.00 to Flagstaff High School to assist with the cost incurred to host the Hispanic Student Convocations and Awards Ceremony and the presentation of Stoles to each graduating student. Board of Supervisors
14. Approve Community Grant funding request funds from District 1 for $160 and District 2 for $160 for a total amount of $320 to the Arboretum for replacement of two interpretive signs. Board of Supervisors
15. Approve $10,000 from District 5 Environmental Project Fund Balance to American Conservation Experience to hire youth crew to restore Horseshoe Bend trail to its native state upon completion of new accessible trail to the Horseshoe Bend Overlook. Board of Supervisors
16. Approve Community Grant funding from District 4 for $1,000, District 5 for $5,500 for a total amount of $6500 to To’Nanees’Dizi Local Government to assist with costs associated with the Tuba City Independence Celebration. Board of Supervisors
17. Approve Community Initiative Funds from District 1 for $300, District 2 for $300, District 3 for $100 and District 4 for $300 for a total amount of $1,000 to Native Americans for Community Action for the Sacred Mountain Prayer Run. Board of Supervisors
18. Approve setting a Public Hearing to be heard on June 5, 2018 a Bingo License application for Munds Park RV Resort. Board of Supervisors
19. Approve budget amendments and transfers between Community Services cost centers to reallocate the Social Services Budget and resolve FY18 budgeted fund deficiencies. Community Services
20. Approve Intergovernmental Agreement #ADES15-089142, Amendment No. 9, between Coconino County Community Services and AZ Department of Economic Security for a contract reimbursement ceiling in the amount of $674,418.00, for the period July 1, 2018 through June 30, 2019. Community Services
21. Approve the use of Community Services’ FY18 salary savings to offset the fund balance deficit of $178,039.98. Community Services
22. Approve budget adjustments and transfers of fund balances and closure of inactive funds to facilitate the change in financial systems from Sungard/HTE to Tyler Munis. Finance
23. Confirm the Board’s approval from May 8, 2018, for Coconino County Juvenile Court Services to accept $20,000.00 in Juvenile Crime Reduction Funds – Court Safety from the Arizona Supreme Court, Administrative Office of the Courts and approval of utilization of $55,000.00 through JCRF (Fund 1461-24) for the total purchase of capital camera equipment in the amount of $75,000.00 through Logicalis, Inc. a state contract vendor (ADSPO17-184586) for Fiscal Year 2018. Juvenile Court
24. Approve the second renewal of an Agreement with CRM of America LLC to provide waste tire disposal for a one-year period at the cost of $173,662.00. Public Works
25. Approve the repair of Caterpillar equipment by the local authorized dealer, Empire Southwest, for Fiscal Year 2019 based on AZ State Contract ADSPO16-129847, not to exceed $350,000.00. Public Works
26. Approve the purchase of Caterpillar equipment parts from Empire Southwest based on AZ State Contract ADSPO16-129847, not to exceed $160,000.00 for FY19. Public Works
27. Approve the purchase of tires based on three AZ State Contracts from Golightly Inc., not to exceed $170,000.00 for FY19. Public Works
28. Approve the fourth renewal of an Agreement with ATL-CMT, Inc. and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
29. Approve the fourth renewal of an Agreement with Ninyo & Moore Geotechnical Consultants and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
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Items 30 & 31 - 30. Approve the Budget Adjustment, IGA, and contract, for Coconino County Education Service Agency for partnership funding of grant award - "People Solving Problems in Northern Arizona Proposal #1) Mathematics & Science Partnership) grant in the amount of $59,126.88; approve an IGA, a contact, and accept the partnership of the CCESA with Northern Arizona University (NAU) and Magnolia Consulting. Superintendent of Schools. Superintendent of Schools
31. Approve the Budget Adjustment, IGA, and contract, for Coconino County Education Service Agency for partnership funding of grant award - "People Solving Problems in Northern Arizona Proposal #2) Mathematics & Science Partnership) grant in the amount of $59,183.89; approve an IGA, a contact, and accept the partnership of the CCESA with Northern Arizona University (NAU) and Magnolia Consulting. Superintendent of Schools
Items 30 & 31
30. Approve the Budget Adjustment, IGA, and contract, for Coconino County Education Service Agency for partnership funding of grant award - "People Solving Problems in Northern Arizona Proposal #1) Mathematics & Science Partnership) grant in the amount of $59,126.88; approve an IGA, a contact, and accept the partnership of the CCESA with Northern Arizona University (NAU) and Magnolia Consulting. Superintendent of Schools. Superintendent of Schools31. Approve the Budget Adjustment, IGA, and contract, for Coconino County Education Service Agency for partnership funding of grant award - "People Solving Problems in Northern Arizona Proposal #2) Mathematics & Science Partnership) grant in the amount of $59,183.89; approve an IGA, a contact, and accept the partnership of the CCESA with Northern Arizona University (NAU) and Magnolia Consulting. Superintendent of Schools
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Anasazi Trails Road Improvement District Consent Agenda - The Board will resolve as the Anasazi Trails Road Improvement District Board of Directors
32. Approve Anasazi Trails Road Improvement District Resolution 2018-01; dissolution of the district with a budget amendment and transfer of $65,000 in fund balance to the National Forest Fees fund for loan repayment and a transfer of $7,558.25 in fund balance to the General Fund. Finance
The Board will resolve as the Board of Supervisors
Anasazi Trails Road Improvement District Consent Agenda
The Board will resolve as the Anasazi Trails Road Improvement District Board of Directors32. Approve Anasazi Trails Road Improvement District Resolution 2018-01; dissolution of the district with a budget amendment and transfer of $65,000 in fund balance to the National Forest Fees fund for loan repayment and a transfer of $7,558.25 in fund balance to the General Fund. Finance
The Board will resolve as the Board of Supervisors
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Flood Control District Consent Agenda - The Board will resolve as the Flood Control District Board of Directors
Flood Control District Consent Agenda:
33. Approve the Fourth renewal of an Agreement with ATL-CMT, Inc. and the County Flood Control District for on-call geotechnical services for projects up to $100,000.00. Flood Control
34. Approve the fourth renewal of an Agreement with Ninyo & Moore Geotechnical Consultants and the County Flood Control District for on-call geotechnical services for projects up to $100,000.00. Flood Control
The Board will resolve as the Board of Supervisors
Flood Control District Consent Agenda
The Board will resolve as the Flood Control District Board of DirectorsFlood Control District Consent Agenda:
33. Approve the Fourth renewal of an Agreement with ATL-CMT, Inc. and the County Flood Control District for on-call geotechnical services for projects up to $100,000.00. Flood Control
34. Approve the fourth renewal of an Agreement with Ninyo & Moore Geotechnical Consultants and the County Flood Control District for on-call geotechnical services for projects up to $100,000.00. Flood Control
The Board will resolve as the Board of Supervisors
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Jail District Consent Agenda - The Board will resolve as the Jail District Board of Directors
Jail District Consent Agenda:
35. Approve the budget adjustment and purchase order with Shamrock Foods Company utilizing Arizona State Contract ADSPO13-046211 to provide food products to the detention facility in the estimated amount of $200,000 in FY19. Jail District
36. Approve the contract renewal with Good Source Solutions, Inc. to provide specialty food products to the Coconino County Flagstaff Detention Facility for FY19 in the estimated amount of $160,000. Jail District
The Board will resolve as the Board of Supervisors
Jail District Consent Agenda
The Board will resolve as the Jail District Board of DirectorsJail District Consent Agenda:
35. Approve the budget adjustment and purchase order with Shamrock Foods Company utilizing Arizona State Contract ADSPO13-046211 to provide food products to the detention facility in the estimated amount of $200,000 in FY19. Jail District
36. Approve the contract renewal with Good Source Solutions, Inc. to provide specialty food products to the Coconino County Flagstaff Detention Facility for FY19 in the estimated amount of $160,000. Jail District
The Board will resolve as the Board of Supervisors
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Public Health District Consent Agenda - The Board will resolve as the Health District Board of Directors.
Public Health District Consent Agenda:
37. Approve Contract ADHS15-096684, Amendment No. One between the Arizona Department of Health Services (ADHS) and the Coconino County Public Health Services District (CCPHSD) for the period July 1, 2017 to June 30, 2019 to provide Health Start home visiting services in the FY19 amount of $85,510. Public Health Services District
The Board will resolve as the Board of Supervisors
Public Health District Consent Agenda
The Board will resolve as the Health District Board of Directors.Public Health District Consent Agenda:
37. Approve Contract ADHS15-096684, Amendment No. One between the Arizona Department of Health Services (ADHS) and the Coconino County Public Health Services District (CCPHSD) for the period July 1, 2017 to June 30, 2019 to provide Health Start home visiting services in the FY19 amount of $85,510. Public Health Services District
The Board will resolve as the Board of Supervisors
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Item 38 - Public Hearings:
Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for a New Series 12 Liquor License for Byron Scott Agee, License #19362 of Agee’s Barbecue Market, located at 17680 Munds Ranch Road, Munds Park, AZ 86017. Board of Supervisors
Item 38
Public Hearings:Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for a New Series 12 Liquor License for Byron Scott Agee, License #19362 of Agee’s Barbecue Market, located at 17680 Munds Ranch Road, Munds Park, AZ 86017. Board of Supervisors
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Item 39 - Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for an Interim Permit job # 18777 and a New Series 10 Liquor License for Levi Albert Whitley, License #18775 of Lake Mary Country Store and Trailer Park, located at 8510 Lake Mary Road, Flagstaff, AZ 86005. Board of Supervisors
Item 39
Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for an Interim Permit job # 18777 and a New Series 10 Liquor License for Levi Albert Whitley, License #18775 of Lake Mary Country Store and Trailer Park, located at 8510 Lake Mary Road, Flagstaff, AZ 86005. Board of Supervisors
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Item 40 - Public Hearing, consideration and possible adoption of Resolution 2018-18, approving abandonment of a portion of a 7.5’ wide public utility easement on a 13,550 square-foot lot in RMH (Residential and Manufactured Home Zone) zoning in Munds Park at 485 E. Taos Place and is further identified as parcel number 400-64-159; Applicant is Ravi Babra and Genise Tomko of Scottsdale, AZ. Community Development
Item 40
Public Hearing, consideration and possible adoption of Resolution 2018-18, approving abandonment of a portion of a 7.5’ wide public utility easement on a 13,550 square-foot lot in RMH (Residential and Manufactured Home Zone) zoning in Munds Park at 485 E. Taos Place and is further identified as parcel number 400-64-159; Applicant is Ravi Babra and Genise Tomko of Scottsdale, AZ. Community Development
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Item 41 - Public Hearing and Consideration of Ordinance 2018-01; amending Ordinance 2017-03 to provide a one-year extension for Conditional Zoning from General to RS-6,000 to allow the filing of a Final Subdivision Plat for the Kachina Village North subdivision (Case No. SUB-18-002), a proposed 130-lot subdivision to be located in Kachina Village. Community Development
Item 41
Public Hearing and Consideration of Ordinance 2018-01; amending Ordinance 2017-03 to provide a one-year extension for Conditional Zoning from General to RS-6,000 to allow the filing of a Final Subdivision Plat for the Kachina Village North subdivision (Case No. SUB-18-002), a proposed 130-lot subdivision to be located in Kachina Village. Community Development
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Item 42 - Public Hearing, consideration and possible adoption of Resolution 2018-17, approving the Kachina Village North Subdivision Preliminary Plat on 40.11 acres in RS-6,000 zoning at the northeast corner of Kachina Village off Tovar Trail west of I-17 and is identified as Assessor’s Parcel Numbers 116-12-001A and 116-30-048F, 048G, 048H, and 048J; the owner is Kachina 36 No. 1, LLC, Tempe, Arizona, the applicant/representative is Gene Baker, Flagstaff, Arizona. Community Development
Adjourn:
Item 42
Public Hearing, consideration and possible adoption of Resolution 2018-17, approving the Kachina Village North Subdivision Preliminary Plat on 40.11 acres in RS-6,000 zoning at the northeast corner of Kachina Village off Tovar Trail west of I-17 and is identified as Assessor’s Parcel Numbers 116-12-001A and 116-30-048F, 048G, 048H, and 048J; the owner is Kachina 36 No. 1, LLC, Tempe, Arizona, the applicant/representative is Gene Baker, Flagstaff, Arizona. Community DevelopmentAdjourn:
