May 3, 2017 Special Board of Supervisors
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Call to Order - Call to Order:
Pledge of Allegiance:
Call to the Public:
Call to Order
Call to Order: Pledge of Allegiance:
Call to the Public:
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Consent Agenda - Board of Supervisors Consent Agenda:
1. Approve the minutes from the Board of Supervisors meeting held on April 11, 2017.
2. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.
Run Date Warrant Numbers Computer Register Totals
04/13/17 91706752-91707011 $1,811,745.82
04/13/17 EFT 7177-7275 $121,141.32
04/20/17 91707013-91707191 $1,054,941.04
04/20/17 EFT 7276-7384 $348,329.32
3. Approve Community Initiative funds from District 5 in the amount of $400.00 for the Amazing Earthfest event to assist with marketing and facility rental costs. Board of Supervisors
4. Approve Community Initiative Funds from District 3 in the amount of $500 to Epsilon Sigma Alpha for postage of military packages. Board of Supervisors
7. Set for public hearing to be heard May 16, 2017 at 6:00PM: Case No. ZC-16-002: A request for a Zone Change from G (General, 10 acre minimum parcel size) Zone to RR-2 (Rural Residential, 2-acre minimum parcel size) Zone for a 3.79 acre parcel. The subject property is located at 455 Why Worry Lane in Mormon Lake and is identified as Assessor's Parcel Number 404-35-001Y.
Applicant: Adam Hamblen Property Owner: NAKM Bloomfield, LLC. Community Development
8. Set for Public Hearing to be heard May 16, 2017: Case Co.3. Case No. ZC-17-001: A request for a Zone Change from OS (Open Space) Zone to RC (Resort Commercial) Zone and approval of a master development plan for a 24.97 acre parcel. The subject property is located at 53878 Lake Mary Road in Happy Jack and is identified as Assessor's Parcel Number 402-31-008A. Applicant: Terrence Milligan; Property Owner: GM Fratelli, UVX Mongini. Community Development
9. Approve award of RFP 2017-104 Home Detention/Alcohol Monitoring and enter into a contract with SCRAM of Arizona, Inc., to provide home detention, electronic monitoring and continuous alcohol monitoring to clients in all four Justice Courts and Superior Court at no cost to the County as the monitoring fees are paid by the client directly to the vendor for the term of May 2, 2017 through June 30, 2018. Courts
10. Approve the proposed update to the Purchasing Division and Finance Department's Purchasing Policy according to the Federal Uniform Guidance procurement procedures required for applicable grants and contracts. Finance
11. Approve the submittal of a Parks and Recreation grant application to the FY 2017 Economic Development Assistance (EDA) Program and matching Coconino Parks and Open Space (CPOS) funds in the amount of $450,000. Parks and Recreation
12. Approve the third renewal of an Agreement with ATL, Inc. and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
13. Approve the third renewal of an Agreement with Bradco Fuels & Lubricants, to purchase automotive and equipment oil and lubrication supplies for a one year period beginning June 1, 2017, in the amount of $60,000.00. Public Works
14. Approve the fourth renewal of an Agreement with C and E Paving & Grading LLC for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
15. Approve the fourth renewal of an Agreement with Eagle Mountain Construction for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
16. Approve the fourth renewal of an Agreement with Farm Contracting, Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
17. Approve the fourth renewal of an Agreement with J. Banicki Construction, Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
18. ' Approve the fourth renewal of an Agreement with Kinney Construction Services,
Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
19. Approve the fourth renewal of an Agreement with McCauley Construction Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
20. Approve the third renewal of an Agreement between Ninyo & Moore Geotechnical Consultants and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
21. Approve the fourth renewal of an Agreement with SDB, Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
22. Approve the fourth renewal of an Agreement with Tiffany Construction Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
23. Approve the third renewal of an Agreement with Western Technologies Inc. and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
24. Approve the purchase of radio repeater equipment and labor to upgrade the Sheriffs Office Flagstaff Channel Two Multicast from Niles Radio utilizing Arizona State Award #ADSP013-036892 in the amount of $87,600.00. Sheriffs
Office
25. Approve a revision to the IGA between Coconino County CCESA and Flagstaff Unified School District in the amount of $15,000 ($5,000 X 3 programs) and corresponding FY17- FY18 budget adjustment to support facilitation of Transformative Learning Center's Family Development Course for the period of January 1, 2017- January 1, 2018. Superintendent of Schools
Consent Agenda
Board of Supervisors Consent Agenda:1. Approve the minutes from the Board of Supervisors meeting held on April 11, 2017.
2. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.
Run Date Warrant Numbers Computer Register Totals
04/13/17 91706752-91707011 $1,811,745.82
04/13/17 EFT 7177-7275 $121,141.32
04/20/17 91707013-91707191 $1,054,941.04
04/20/17 EFT 7276-7384 $348,329.32
3. Approve Community Initiative funds from District 5 in the amount of $400.00 for the Amazing Earthfest event to assist with marketing and facility rental costs. Board of Supervisors
4. Approve Community Initiative Funds from District 3 in the amount of $500 to Epsilon Sigma Alpha for postage of military packages. Board of Supervisors
7. Set for public hearing to be heard May 16, 2017 at 6:00PM: Case No. ZC-16-002: A request for a Zone Change from G (General, 10 acre minimum parcel size) Zone to RR-2 (Rural Residential, 2-acre minimum parcel size) Zone for a 3.79 acre parcel. The subject property is located at 455 Why Worry Lane in Mormon Lake and is identified as Assessor's Parcel Number 404-35-001Y.
Applicant: Adam Hamblen Property Owner: NAKM Bloomfield, LLC. Community Development
8. Set for Public Hearing to be heard May 16, 2017: Case Co.3. Case No. ZC-17-001: A request for a Zone Change from OS (Open Space) Zone to RC (Resort Commercial) Zone and approval of a master development plan for a 24.97 acre parcel. The subject property is located at 53878 Lake Mary Road in Happy Jack and is identified as Assessor's Parcel Number 402-31-008A. Applicant: Terrence Milligan; Property Owner: GM Fratelli, UVX Mongini. Community Development
9. Approve award of RFP 2017-104 Home Detention/Alcohol Monitoring and enter into a contract with SCRAM of Arizona, Inc., to provide home detention, electronic monitoring and continuous alcohol monitoring to clients in all four Justice Courts and Superior Court at no cost to the County as the monitoring fees are paid by the client directly to the vendor for the term of May 2, 2017 through June 30, 2018. Courts
10. Approve the proposed update to the Purchasing Division and Finance Department's Purchasing Policy according to the Federal Uniform Guidance procurement procedures required for applicable grants and contracts. Finance
11. Approve the submittal of a Parks and Recreation grant application to the FY 2017 Economic Development Assistance (EDA) Program and matching Coconino Parks and Open Space (CPOS) funds in the amount of $450,000. Parks and Recreation
12. Approve the third renewal of an Agreement with ATL, Inc. and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
13. Approve the third renewal of an Agreement with Bradco Fuels & Lubricants, to purchase automotive and equipment oil and lubrication supplies for a one year period beginning June 1, 2017, in the amount of $60,000.00. Public Works
14. Approve the fourth renewal of an Agreement with C and E Paving & Grading LLC for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
15. Approve the fourth renewal of an Agreement with Eagle Mountain Construction for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
16. Approve the fourth renewal of an Agreement with Farm Contracting, Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
17. Approve the fourth renewal of an Agreement with J. Banicki Construction, Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
18. ' Approve the fourth renewal of an Agreement with Kinney Construction Services,
Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
19. Approve the fourth renewal of an Agreement with McCauley Construction Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
20. Approve the third renewal of an Agreement between Ninyo & Moore Geotechnical Consultants and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
21. Approve the fourth renewal of an Agreement with SDB, Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
22. Approve the fourth renewal of an Agreement with Tiffany Construction Inc. for Job Order Contracting (JOC) services to the County for projects up to $2,000,000.00. Public Works
23. Approve the third renewal of an Agreement with Western Technologies Inc. and the County for on-call geotechnical services for projects up to $100,000.00. Public Works
24. Approve the purchase of radio repeater equipment and labor to upgrade the Sheriffs Office Flagstaff Channel Two Multicast from Niles Radio utilizing Arizona State Award #ADSP013-036892 in the amount of $87,600.00. Sheriffs
Office
25. Approve a revision to the IGA between Coconino County CCESA and Flagstaff Unified School District in the amount of $15,000 ($5,000 X 3 programs) and corresponding FY17- FY18 budget adjustment to support facilitation of Transformative Learning Center's Family Development Course for the period of January 1, 2017- January 1, 2018. Superintendent of Schools
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Item 5 - Approve the reappointment of District 4 Commissioner, Don Walters, to the Planning and Zoning Commission for a four year term set to expire June 30th, 2021. Community Development
Item 5
Approve the reappointment of District 4 Commissioner, Don Walters, to the Planning and Zoning Commission for a four year term set to expire June 30th, 2021. Community Development»
Item 6 - Approve the reappointment of District 1 Commissioner, Sat Best, to the Planning and Zoning Commission for a term of four years set to expire June 30th, 2021.
Community Development
Item 6
Approve the reappointment of District 1 Commissioner, Sat Best, to the Planning and Zoning Commission for a term of four years set to expire June 30th, 2021.Community Development
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Flood Control Consent Agenda: - 26. Approve the third renewal of an Agreement with ATL, Inc. and the County Flood Control District for on-call geotechnical services for projects up to $100,000.00.
Flood Control
27. Approve the fourth renewal of an Agreement with C and E Paving & Grading LLC for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
28. Approve the fourth renewal of an Agreement with Eagle Mountain Construction for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
29. Approve the fourth renewal of an Agreement with Fann Contracting, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
30. Approve the fourth renewal of an Agreement with J. Banicki Construction, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
31. Approve the fourth renewal of an Agreement with Kinney Construction Services, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
32. Approve the fourth renewal of an Agreement with McCauley Construction Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
33. Approve the third renewal of an Agreement between Ninyo & Moore Geotechnical Consultants and the County for on~call geotechnical services for projects up to $100,000.00. Flood Control
34. Approve the fourth renewal of an Agreement with SDB, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
35. Approve the fourth renewal of an Agreement with Tiffany Construction, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
36. Approve the third renewal of an Agreement with Western Technologies Inc. and the County Flood Control District for on-call geotechnical services for projects up to $100,000.00. Flood Control
The Board will resolve as the Health District Board of Directors.
Flood Control Consent Agenda:
26. Approve the third renewal of an Agreement with ATL, Inc. and the County Flood Control District for on-call geotechnical services for projects up to $100,000.00.Flood Control
27. Approve the fourth renewal of an Agreement with C and E Paving & Grading LLC for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
28. Approve the fourth renewal of an Agreement with Eagle Mountain Construction for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
29. Approve the fourth renewal of an Agreement with Fann Contracting, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
30. Approve the fourth renewal of an Agreement with J. Banicki Construction, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
31. Approve the fourth renewal of an Agreement with Kinney Construction Services, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
32. Approve the fourth renewal of an Agreement with McCauley Construction Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
33. Approve the third renewal of an Agreement between Ninyo & Moore Geotechnical Consultants and the County for on~call geotechnical services for projects up to $100,000.00. Flood Control
34. Approve the fourth renewal of an Agreement with SDB, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
35. Approve the fourth renewal of an Agreement with Tiffany Construction, Inc. for Job Order Contracting (JOC) services to the County Flood Control District for projects up to $2,000,000.00. Flood Control
36. Approve the third renewal of an Agreement with Western Technologies Inc. and the County Flood Control District for on-call geotechnical services for projects up to $100,000.00. Flood Control
The Board will resolve as the Health District Board of Directors.
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Public Health District Consent Agenda - 37. Approve ADHS IGA 17-163312, to provide Zika Educational Campaign activities for Coconino County for the CCPHSD Emergency Preparedness Program for the period of July 1, 2017 to June 30, 2018 in the amount of $26,000. Health District
38. Approve budget amendment request in the amount of $52,079 for the Coconino County Public Health Services District (CCPHSD) - ADHS grant funded immunization program for the period July 1, 2016 through June 30, 2017 to align estimated expenses with grant revenue. Health District
39. Approve a Universal Affiliation Agreement between Northern Arizona University (NAU) and the Coconino County Public Health Services District - Office of the Medical Examiner for the period of January 1, 2017 to December 31, 2021.
Health District
40. Approve an Independent Contractor Agreement between North Country HealthCare and the Coconino County Public Health Services District for the period July 1, 2017 to June 30, 2018 for the operation of the Northern Arizona Center Against Sexual Assault (NACASA) and the payment of costs mandated to the County for sexual assault forensic examinations up to the amount of $95,000. Health District
The Board will resolve as the Board of Supervisors.
Public Health District Consent Agenda
37. Approve ADHS IGA 17-163312, to provide Zika Educational Campaign activities for Coconino County for the CCPHSD Emergency Preparedness Program for the period of July 1, 2017 to June 30, 2018 in the amount of $26,000. Health District38. Approve budget amendment request in the amount of $52,079 for the Coconino County Public Health Services District (CCPHSD) - ADHS grant funded immunization program for the period July 1, 2016 through June 30, 2017 to align estimated expenses with grant revenue. Health District
39. Approve a Universal Affiliation Agreement between Northern Arizona University (NAU) and the Coconino County Public Health Services District - Office of the Medical Examiner for the period of January 1, 2017 to December 31, 2021.
Health District
40. Approve an Independent Contractor Agreement between North Country HealthCare and the Coconino County Public Health Services District for the period July 1, 2017 to June 30, 2018 for the operation of the Northern Arizona Center Against Sexual Assault (NACASA) and the payment of costs mandated to the County for sexual assault forensic examinations up to the amount of $95,000. Health District
The Board will resolve as the Board of Supervisors.
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Item 41 - Public Hearing;
Public Hearing, consideration and possible adoption of Ordinance 2017-05, amending and repealing Coconino County Ordinance 2015-03, Wildland Fire Defense Ordinance. Emergency Management
Item 41
Public Hearing;Public Hearing, consideration and possible adoption of Ordinance 2017-05, amending and repealing Coconino County Ordinance 2015-03, Wildland Fire Defense Ordinance. Emergency Management
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Executive Session - Executive Session:
Discussion and consultation with attorney to consider the Board's position in pending litigation. Pursuant to ARS 38-431.03(A)(4) the Board may enter into executive session. County Attorney
Adjourn
CERTIFICATION
Executive Session
Executive Session:Discussion and consultation with attorney to consider the Board's position in pending litigation. Pursuant to ARS 38-431.03(A)(4) the Board may enter into executive session. County Attorney
Adjourn
CERTIFICATION
